SENTAC 2026 Annual Meeting – Nashville, TN 

Exhibitor Kit

Dear SENTAC Industry Partner,

On behalf of The Society for Ear, Nose and Throat Advances in Children (SENTAC), thank you once again for partnering with us for the 2026 SENTAC Annual Meeting, taking place in Nashville, TN. We are excited to have you join us and sincerely appreciate your support in making this meeting a success.

For the latest agenda updates and additional conference details, please visit the SENTAC website.

Download the Exhibitor Kit Letter

Hotel Logistics & Room Block Information

The 2026 Meeting will be held at: Renaissance Hotel

611 Commerce Street, Nashville, TN 37203

Click here to book your room

 

Exhibitor Logistics & Details

Company Registration

Please register all exhibitor booth representatives by contacting [email protected]

  • Each exhibitor table includes a specified number of complimentary attendee registrations related to your sponsorship level, please refer to your agreement.
  • Additional exhibitor badges may be purchased for $300.00 each.
  • Each attendee must be registered individually.

Exhibit Set-Up & Breakdown

Location: Broadway 1

  • Set-Up:
    • Thursday, December 3, 2026, | 12pm – 5:00pm
  • Breakdown:
    • Saturday December 5, 2026, | 3:55pm – 5:30pm

Exhibit Hall Hours & Dedicated Breaks

Attendees will have access to the Exhibit Hall during the following hours:

  • Friday: 7:00 am – 5:30 pm
  • Saturday: 7:00 am – 5:30 pm

Exhibitors may staff their booths at their discretion. Suggested high-traffic times include:

  • Friday & Saturday Breakfast: 7:00am – 8:00am
  • Friday breaks 9:50am – 10:20am, 3:10pm – 3:40pm, Saturday breaks 10am – 10:30am and 3:25pm – 3:55pm

Booth Inclusions

  • One 6-foot table
  • Two chairs
  • Waste basket

Electric & Audio-Visual Needs

A link will be provided here when available for ordering (additional fees apply) 

Company Logo Requirements

Your company logo may appear in printed and digital meeting materials, including the conference website, mobile app, program book, signage, banners, and sponsor recognition displays.

Logo Specifications

  • Preferred File Types: AI or SVG (vector files)
  • Accepted File Types: PDF or high-resolution JPG
  • Color Mode: CMYK (RGB files can be converted if necessary)
  • Resolution: 300 dpi at the final printed size

Not Recommended:PNG or GIF files, which are typically designed for digital use and may not reproduce well in printed materials.

Logo Size

Please provide your logo at the size it will be printed whenever possible.

For example, if your logo will appear approximately 3 inches wide on signage or a banner, the submitted file should also be at least 3 inches wide at 300 dpi. Enlarging a smaller image reduces resolution and may result in a blurry printed logo.

SUMBIT YOUR LOGO HERE

Shipping Information

FedEx Business Center Office & Shipping Center

The business center is located on the 4th floor of the hotel and staffed Monday – Friday from 7:00am to 6:00pm CST, Saturday from 8:00am – 1:00pm CST, and closed on Sunday.

View Shipping Instructions

For return shipments the hotel has regular FedEx and UPS pickups, so there is no need to schedule a pickup unless you are using any other third party courier.

The hotel will plan to pick up sealed and labeled boxes from 5 Points 1 room after the event.  Please ensure your outbound labels are adhered to your boxes and that you have a form of payment on file with the onsite FedEx office to take care of handling fees. You are encouraged to call prior to the event to provide this information and schedule their packages to dropped at their tables.

The exhibit hall diagram with booth assignments will be sent closer to the event.

We truly appreciate your partnership and look forward to a successful and engaging meeting together.

For additional questions, please contact [email protected]